OTIS-Blood Bank Capabilities & Screenshots

A unique, robust, highly intuitive software solution, OTIS®-Blood Bank helps blood banks and transfusion services easily track-and-trend occurrences—a/k/a incidents, deviations, nonconforming events, variances, errors or accidents. A key component of your quality system, this multi-purpose CAPA and root-cause analysis tool promotes blood product safety, purity and potency, and transfusion safety.

Let OTIS guide you through comprehensive error-and-accident investigations that will inform meaningful team discussions and process changes—and put your deviations to good use.

Click on any of the screenshots below to view at full size.

OTIS Blood Banks Screen Shot 1One-click trending—One-click trending helps you prioritize quality improvement initiatives, ensure regulatory compliance. Display incidents on the main screen (“OTIS LOG”) as you like. Click on any column heading to instantly identify trends—OTIS color-bands incidents with the same value in the clicked column, instantly distinguishing like instances from outliers. Sort by the deviation (“Dev1”) column (as shown in the screenshot below) or any other column.

OTIS Blood Bank Screen Shot 2

QuickCount—Once you sort the LOG as shown above, use the QuickCount button to produce an instant trending summary, which you can sort in ascending or  descending (shown at left) order.

Drill-down trending—Filter NCEs to display only those variances that meet specific criteria and date ranges with easy “drill-down trending.”

Export data—Easily share data with MS Excel, Access or other programs to create reports, graphs, pie-charts and more, in your preferred format, or conduct further analysis.

Customize views—Rearrange, resize or hide columns to create a custom LOG view.

No moBBScreenShot3re missed reporting deadlines—Create “nag screens” to alert you to FDA and other reporting deadlines.

BBScreenShot4Easy data entry—Each tab on the data entry screen gives instant access to an investigative step. Color indicators distinguish complete from incomplete data elements. Easily modifiable drop-down lists minimize/standardize data entry; FDA biological product deviation (BPD) codes come preloaded.

Embedded spell-check helps make free-form text entries OTIS Blood Bank Screen Shot 5easily searchable/retrievable. Use notes function to designate “To-Do’s,” with investigation deemed incomplete until “Done.”

Easy documentation & sign-off—Document staff description of the incident and agreed-upon corrective actions using the statement-making capability. Electronically sign off at critical points in the investigation.

“Much of the documentation needed to support investigations and other compliance activity resides in Word docs or PDFs. By enabling us to scan select pages or entire documents, with or without a scanner, OTIS saves countless hours hunting for the requisite documents.”—OTIS advisor Randy German, MT(ASCP)SBB.

OTIS-BB-8_Supporting-docs-screenshotBuilt-in virtual scanner—Scan (click on the “capture” button at the bottom of the Edit Screen) Word and PDF documents in their entirety or select pages, with or without a scanner, and incorporate these documents into the investigation record.

View/delete/rename documents “captured” via a physical scanner (“Scan”),  embedded virtual scanner (“Document”) or Windows clipboard (“Clipboard”). Just select OTIS-BB-8_Include-in-appendix-screenshotpertinent items to append captured items, as needed, to the Occurrence Report.

Better communicate with staff—Use staff notice-making capability to alert staff to an issue, provide guidance on prevention/correction, and encourage feedback and discussion.

Reports made easy—Generate inspector-ready reports that concisely summarize investigations and inventory associated documents. View these reports onscreen or save as PDFs; print or email as needed.



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